The only shared mailbox reporting solution for Microsoft Outlook and Google Workspace

Everyone has improved their reply times by at least 300-400%, giving our customers a 3-4 times faster and therefore better experience. David Sarembock, Founder and Managing Director, SwiftMomentum

  • View email analytics for your shared mailboxes
  • See your email volumes and average reply times per shared mailbox and compare them against one another
  • Drill down to see how each team member is contributing to the shared mailbox
  • Understand who is working on what and manage workloads across your shared mailbox team members
  • Set reply time goals and see which emails have met their reply time goal and which breached the goal

Hundreds of companies already trust timetoreply’s email performance optimization & analytics software

Need an easy way to get reporting for your shared mailboxes?

timetoreply sits on top of your existing email client and provides email analytics for your shared mailboxes.

Finally your shared mailboxes won’t be a blackhole. You’ll be able to see stats for your shared mailbox as a whole and drill down into each team member to see who is handling which email threads, who has capacity to take on more and view each team members first and overall reply times for the shared mailbox.

  • Get stats for your shared mailbox(es)
  • Get stats for each of your team who contribute to your shared mailbox(es)
  • Set goals and track your your teams performance against the goals
  • Delight your customers

Want to ensure no emails sit for too long without a reply?

With our real-time alerts, you can create an alert to fire when there has been no response to a key customer after X amount of time.

The alert can be sent to a manager, the agent who needs to respond or anyone else you choose.

You can also link up with your CRM to automatically create a task for the agent so that they know to respond to the email.

  • Improve reply times
  • Never miss an important email again
  • Reduce customer churn
  • Increase NPS

Track email reply time SLAs for your shared mailboxes

Do you have SLA agreements in place with your customers where you commit to certain response times via email and need a way of tracking it? Our SLA reporting tracks average first and overall reply times while taking business hours, timezones and holidays into account.

View what percentage of email replies are within SLA and what percentage breach your SLA goals. Drill down to see the actual email replies that breached their response time goal and see which emails require a response and which have been marked as closed.

We can even display which emails are approaching an SLA reply time goal directly in your Outlook or Gmail mail client to optimise performance in real-time (optional)

Your customers will love you and you’ll start hearing things like “you are so responsive” and “Wow, that was quick”!

  • Set and track email reply time SLAs
  • Schedule reports with manager and/or team members. Some customers choose to share these reports with their customers.
  • Incentivise top performers
  • View and improve individual performance within shared mailboxes

Shared Mailbox Reporting Software Features

Measure email reply times

Know exactly how long each mailbox takes to reply to internal or external emails with our email response time software.

Real-time alerts

Setup real-time alerts so that you know if an important email hasn’t received a reply after X amount of time.

Mark emails as "Closed"

Use our native add-ins for o365, or Gmail to mark emails that have been dealt with as “closed”. View your average time-to-close metric and work at improving this over time.

Track your service level agreements

Set goals based on your SLA agreements and use our tool to ensure you are not in breach of your agreed email reply time thresholds.

Monitor individual or group mailboxes

Measure all incoming and outgoing emails for an individual email account or a group email address where customer queries are received.

Detailed email performance reports

Detailed analytics and reporting to help client services managers support and drive their teams’ email responsiveness to new and existing customer emails. Schedule these reports to be sent to you daily, weekly or monthly.

Agent leaderboards

Create healthy competition by sharing the comparative leaderboard reports with your team. Set goals and reward the best performing agents. Watch your average reply times to customers improve and your qualified leads increase.

Track client service agent and team trends

View what % of emails have been responded to in under 30min, 60min, 4 hours, etc. Set your own reply time bands and improve your customer team’s responsiveness to emails. Track performance over a 12 month period.

API and CRM integrations

Integrate timetoreply with your favourite CRM or business intelligence reporting tool. Sync data and analyze the impact of improving your timetoreply metrics.

"In terms of responsiveness, it’s gone up from 62% to 86% as a company."

Lonnie Jackson
Vice President of Customer Management

"We have seen response times in particular groups go from 7 hours to 2 hours with the timetoreply data. This is getting information to our partners quicker and streamlining the way we work."

Kyra Augustus
Director of Partner Support – Central

"When it comes to communicating with our customers, timetoreply helps keep our teams performing at their best. The analytics help our leaders understand team performance and find opportunities to tweak and improve the service they're providing to our customers."

David Crowley
VP Operations

We’ve got your back. Safe and secure for all major email providers


We only track To, From, Subject line and timestamps.


We never read your email, we don't have access to it.‍


Works with Microsoft Outlook, Google Workspace, and MS Exchange


Google Security Certified
SOC 2 (coming soon)
HIPAA (coming soon)


No software to install, everything is in your browser

Get started today with timetoreply